Configurable pipeline & workflow builder
Design unlimited stages, sub-stages, forms and scorecards per role or business unit. A visual workflow builder lets your team change pipelines, gates and automations without waiting on a vendor ticket.
A Custom ATS, built around your hiring - not the other way round.
Off-the-shelf applicant tracking systems make your recruiters bend to fixed stages, forms and approvals. Jobtrix builds a bespoke ATS to your exact workflow, roles, branding and analytics - private, secure, AI-assisted, and engineered by a firm that runs live search and RPO mandates for Fortune 500 leaders and unicorns every day.
Why bespoke
Your process is a competitive advantage. Your ATS should protect it.
Generic recruiting SaaS is designed for the average of thousands of companies - so it fits none of them exactly. Teams end up maintaining spreadsheets on the side, forcing approvals through email, and paying for modules they never open. A Jobtrix custom ATS starts from your hiring model and builds outward.
We map how you actually hire - the requisition intake, the stages, the scorecards, the approval chain from hiring manager to finance to CHRO, the offer workflow, the reporting your leadership expects - and we engineer a system that mirrors it precisely. It looks like your brand, speaks your language, and reports the metrics your business runs on.
- Configured to your pipeline - your stages, fields, forms and scorecards, not a rigid template.
- Own your data and roadmap - private tenancy, full data ownership, and features you help prioritise.
- AI-assisted, human-controlled - parsing, screening and de-duplication that speed recruiters up, never override them.
- Compliant by design - DPDP Act, GDPR and SOC 2-style controls with audit logs baked in.
Faster shortlists
AI parsing and ranking cut time-to-shortlist so recruiters spend hours on people, not paperwork.
Clean funnel data
Every stage, source and touchpoint captured once - so your TAT and quality metrics are trustworthy.
Governed approvals
Requisition, offer and budget sign-offs move through defined chains with a full audit trail.
Audit-ready
Defensible records for legal, security and compliance - who saw what, changed what, and when.
Key features
An ATS with everything your team needs - and nothing it doesn't
Six capabilities at the core of every Jobtrix custom ATS, each shaped to your organisation during design.
Role-based access & permissions
Granular RBAC controls exactly what recruiters, hiring managers, coordinators, finance and leadership can see and do - down to field level - with SSO, SAML and SCIM provisioning built in.
Approval chains & offer approvals
Model your real sign-off flow - requisition, shortlist, offer and budget - with sequential or parallel approvers, delegation, SLAs and reminders, so nothing stalls in someone's inbox.
Branded careers page & candidate experience
A careers site and apply flow in your brand, mobile-first, with progress tracking, status updates and self-scheduling - the polished experience candidates expect from a Fortune 500 employer.
Built-in analytics & dashboards
Real-time funnel, time-to-fill and time-to-hire, source effectiveness, offer-acceptance, diversity and cost-per-hire dashboards - configurable to the KPIs your leadership reviews.
AI parsing, screening & de-duplication
Resumes parsed into structured profiles, ranked against the JD, and screened for must-haves - with automatic duplicate and re-applicant detection to keep your database clean and your recruiters focused.
How it works
From your process to a live ATS in five steps
A structured, low-risk build that starts by understanding how you hire - and ends with a system your team owns.
1 · Discover
We map your hiring process end to end - requisition intake, stages, roles, approvals, offer flow, data model and reporting needs - with your recruiters and hiring managers.
2 · Design
We translate that into a blueprint: pipeline stages, permission roles, application forms, interview scorecards, dashboards and your branded candidate experience - reviewed and signed off with you.
3 · Build & brand
Our engineers build the ATS and careers site in your brand, wiring in AI parsing and screening, automation rules and role-based access, with iterative demos so you see it take shape.
4 · Integrate
We connect your HRMS, job boards, LinkedIn, email, calendar, Slack or Teams, e-sign and assessments through native connectors, APIs and webhooks - and migrate your existing data cleanly.
5 · Launch & iterate
We roll out with training, launch a usable core first, then refine stages, automations and reports based on real usage - with an ongoing roadmap you help shape.
Security & compliance
Enterprise-grade trust, built into every layer
Candidate and employee data is among the most sensitive information you hold. Your custom ATS is engineered to protect it - and to satisfy your legal, security and audit teams.
- DPDP Act 2023 - consent capture, purpose limitation, data-principal rights and grievance handling.
- GDPR-aligned - lawful basis, DSAR handling, right-to-erasure and configurable retention.
- SOC 2-style controls - access control, change management, monitoring and vendor governance.
- RBAC & audit logs - least-privilege access and a tamper-evident record of every action.
- Private tenancy & data residency - your instance, your region; encrypted in transit and at rest, never used to train external models.
Integrates with the stack you already run
Native connectors, REST APIs and webhooks - no rip-and-replace.
HRMS - SuccessFactors, Workday, Darwinbox, Keka
Job boards & Naukri
LinkedIn & Recruiter
Email & SMTP
Google & Outlook Calendar
Slack & Microsoft Teams
DocuSign & e-sign
Assessment platforms
REST APIs & webhooks
SSO / SAML & SCIM
Goes further with
Extend your ATS across the Jobtrix stack
A custom ATS is the backbone. These connected products and services make it smarter, safer and fully staffed.
Personal HR GPT
A private LLM assistant that drafts JDs, screens resumes and answers policy queries inside your ATS.
Talent Analytics
Deeper people dashboards and BI on funnel, TAT, quality-of-hire and cost-per-hire.
HR Automation
Automated offers, onboarding and approvals wired into your HRMS, Slack, email and calendar.
Background Verification
Trigger BGV checks from the ATS and pull digital reports back into the candidate record.
RPO
Plug our embedded recruiting teams straight into your new ATS to run the pipeline.
Permanent Hiring
Full-time recruitment at scale, delivered through the system we build for you.
FAQ
Custom ATS, answered
Off-the-shelf ATS platforms force your process to fit their fixed stages, fields and approvals. A Jobtrix custom ATS is built the other way round - around your workflow, roles, scorecards, branding and reporting. You avoid paying for modules you never use, eliminate the workarounds teams invent to cope with rigid tools, and own a system that evolves with your hiring model instead of a vendor's roadmap.
You own 100% of your data. Each ATS runs in private tenancy with encryption in transit (TLS) and at rest (AES-256), role-based access control and full audit logging. We align to India's DPDP Act 2023, GDPR and SOC 2-style controls, support configurable data residency, and never use your candidate or employee data to train external or shared AI models.
Your HRMS (SAP SuccessFactors, Workday, Darwinbox, Keka), job boards and Naukri, LinkedIn and Recruiter, email and calendar (Google and Outlook), Slack and Teams, e-signature tools, assessment platforms and payroll - through native connectors, REST APIs and webhooks. SSO via SAML and user provisioning via SCIM are supported out of the box.
Yes. We run structured migrations from legacy or off-the-shelf ATS platforms - mapping your data model, de-duplicating candidate records, preserving requisition and stage history, and validating everything in a staging environment before cutover. You keep your historical pipeline and reporting continuity, with a rollback plan for a low-risk go-live.
A configured core pipeline can be live in a few weeks; a fully bespoke, deeply integrated ATS typically ships over a few weeks to a couple of months through an iterative rollout. We launch a usable core first and add stages, integrations and automations in increments, so your team sees value early rather than waiting for a big-bang release.
Build the ATS your hiring actually needs.
Show us how you hire and we'll show you the system we'd build - private, secure, AI-assisted and engineered by recruiters.