Offer generation & approvals
Auto-populate offer letters from your templates, route them through the right approval chain, and release on sign-off - with version control and a full audit trail.
Automate the busywork. Connect everything.
Jobtrix automates offers, onboarding, scheduling and approvals - and wires your HRMS, ATS, Slack, email, calendar and LinkedIn into one connected flow. No rip-and-replace, no copy-paste between systems: just faster hand-offs, fewer errors and an HR team freed to do the work that needs a human.
Why automate
Your team should recruit - not chase approvals
Every offer that waits on an email, every interview rescheduled by hand, every onboarding checklist tracked in a spreadsheet is time your HR team isn't spending on people. Jobtrix maps your real workflows, then automates the repetitive, rules-based steps - while keeping a human in control of every decision that matters.
The result is a connected HR operation where systems talk to each other, tasks route themselves, and status is always current. Because we're recruiters too, we automate around how hiring actually happens - not a generic template - and we can run it as a one-time build or an ongoing managed service.
- No rip-and-replace - we connect the systems you already run, not force a migration.
- Human in the loop - automation handles the busywork; people keep the decisions.
- APIs & webhooks - real-time flows between ATS, HRMS, Slack, email and calendar.
- Build or managed - a one-time delivery, or an ongoing service we monitor and optimise.
Offers in minutes
Auto-generated, approval-routed offer letters instead of days of email chains.
Zero-touch scheduling
Interviews booked across panel calendars without the back-and-forth.
Systems connected
HRMS, ATS, Slack, email, calendar and LinkedIn in one orchestrated flow.
Secure flows
Encrypted, role-based, audit-logged - DPDP, GDPR and SOC 2-style.
What we automate
Six workflows, fully automated
The high-volume, high-friction processes where automation pays back fastest - designed around your rules, owners and approvals.
Onboarding & pre-boarding
Trigger document collection, provisioning tasks, welcome comms and day-one checklists the moment an offer is accepted - nothing forgotten, everyone informed.
Interview scheduling
Match candidate availability to panel calendars, book slots, send invites and reminders, and auto-reschedule on conflict - across Google and Outlook.
Approval chains & alerts
Requisition, budget and exception approvals routed to the right owners with escalations, SLA timers and notifications in Slack, Teams or email.
Documents & compliance
Generate letters, contracts and compliance packs, capture e-signatures, and file everything to the right record - with retention rules applied automatically.
System integrations
Two-way sync between HRMS, ATS, Slack, email, calendar, LinkedIn and finance - via native connectors, REST APIs and webhooks, so data flows without re-keying.
How it works
From tangled processes to clean automation
A five-step delivery that maps reality first, then automates it safely - with monitoring so it keeps working as your systems change.
1 · Map workflows
We document how offers, onboarding, scheduling and approvals actually run today - the steps, owners, exceptions and hand-offs - to find the highest-value automations.
2 · Design automations & rules
We design the logic: triggers, conditions, approval chains, notifications and the exact points where a human stays in control.
3 · Connect systems
We wire your HRMS, ATS, Slack, email, calendar and LinkedIn together through native connectors, APIs and webhooks - secured with vaulted credentials.
4 · Test & deploy
Every flow is validated end to end in a safe environment, then rolled out in stages so nothing breaks and your team adopts with confidence.
5 · Monitor & optimise
We watch flows for failures, maintain connectors as source systems change, and continuously tune rules - as a build hand-over or an ongoing managed service.
Advanced capabilities
The full advanced HR-tech toolkit
Automation is the connective tissue - but Jobtrix engineers the whole advanced stack around it. Add any of these as bespoke builds, integrations or managed services.
Resume Assessment & Scoring
Auto-parse and score CVs against each JD to rank applicants and surface the best fits first.
AI Interview Scheduling Bot
A conversational bot that coordinates candidates and panels and books interviews without human effort.
Video / Async Interview Platform
One-way and live video interviews with structured scorecards and shareable candidate reviews.
Skill Assessment Integration
Wire coding, aptitude and role-specific tests into your flow, with results synced back to the ATS.
Candidate-Engagement Chatbot
A 24/7 assistant that answers applicant questions, captures details and keeps pipelines warm.
Talent CRM
Nurture passive talent with segmented campaigns, reminders and a searchable relationship history.
Employer-Branding Microsites
Fast, branded landing sites and talent hubs that tell your story and convert visitors to applicants.
Onboarding Portals
A single new-hire portal for documents, tasks, e-sign and first-week orientation.
Compliance & Document Automation
Auto-generate letters and compliance packs, capture signatures and apply retention rules.
ATS / HRMS Implementation & Migration
End-to-end system implementation with clean, validated data migration and parallel-run cut-over.
API & Webhook Integrations
Custom connectors that make your HR, recruiting and finance systems exchange data in real time.
Voice AI Screening
AI voice calls that pre-screen high-volume applicants and pass qualified candidates through.
Resume-Authenticity / Fraud Detection
AI checks that flag forged documents and inconsistent claims before they reach verification.
Something else in mind?
If it touches your talent function, we can build, integrate or automate it.
Scope your build
Security & compliance
Every automated data flow, secured
Automation moves sensitive data between systems, so security can't be an afterthought. Jobtrix builds it into every connector, trigger and hand-off.
- DPDP Act 2023 - consent-aware flows, purpose limitation and data-principal rights.
- GDPR-aligned - lawful basis, configurable retention and DSAR-ready records.
- SOC 2-style controls - RBAC, vaulted secrets, change management and audit logging.
- Encryption everywhere - TLS in transit, AES-256 at rest on every integration.
- No training on your data - your records are never used to train external models.
Integrations
Connects to your whole stack
HRMS - Workday, SuccessFactors, Darwinbox, Keka
ATS - Greenhouse, Lever, Zoho Recruit
Slack & Microsoft Teams
Google & Outlook Calendar
Email & SMTP
LinkedIn & Recruiter
DocuSign & e-sign
Payroll & finance
Assessment platforms
REST APIs & webhooks
SSO / SAML & SCIM
Job boards & Naukri
Better together
Automation across the Jobtrix stack
Automation gets far more powerful when it orchestrates the rest of your stack - and our recruiting teams behind it.
Custom ATS
Automate stages, hand-offs and notifications inside a bespoke applicant tracking system.
AI Solutions
Add resume scoring, chatbots and voice AI to the workflows you automate.
Background Verification
Auto-trigger consent-first BGV at offer stage and route cleared candidates onward.
Talent Analytics
Feed clean, automated data into dashboards and push alerts back to your team.
RPO
Give your embedded recruiting engine automated offers, scheduling and onboarding.
Permanent Hiring
Automate the offer-to-onboarding journey for the roles our search team fills.
FAQ
HR automation, answered
Almost any rules-based, repetitive HR and recruiting workflow: offer generation and approval chains, onboarding and pre-boarding tasks, interview scheduling across calendars, document generation and e-signature, compliance letters, status notifications and reminders, and hand-offs between your ATS, HRMS and finance systems. If a process has clear steps, owners and triggers, we can automate it - with humans kept in the loop at the decisions that matter.
No rip-and-replace. We connect the systems you already run - HRMS, ATS, Slack, email, calendar, LinkedIn and finance - through native connectors, REST APIs and webhooks, and orchestrate workflows across them. Your existing tools stay; we make them talk to each other and remove the manual copy-paste in between, so you get value without a disruptive platform migration.
Yes. When you do want to move, we handle ATS and HRMS implementation and data migration end to end - mapping fields, cleaning and de-duplicating records, migrating candidates, employees and documents, and validating the result before cut-over. We can also run new and old systems in parallel during transition so nothing breaks and no data is lost.
Every integration and automation is built to DPDP Act, GDPR and SOC 2-style controls. Data moves over encrypted channels (TLS in transit, AES-256 at rest), access is role-based, secrets and API keys are vaulted, and every automated action is logged for audit. Data minimisation means each workflow only touches the fields it genuinely needs, and your data is never used to train external models.
Both options are available. We can deliver a one-time build - mapping, designing and deploying your automations and integrations - and hand over full documentation. Or we run it as a managed service, monitoring flows, maintaining connectors as your source systems change, and continuously optimising workflows. Many clients start with a build and move to managed support as their automation footprint grows.
Give your HR team its time back.
Show us your most painful workflow and we'll map the automation live - offers, onboarding, scheduling or approvals, connected across the systems you already run.